One calm app to run your entire childcare centre
MimiGrow replaces the sign-in binder, the paper daily sheets, and the scattered group chats with one home for check-in, live ratios, care logs, photos, messaging, and billing — designed around how licensed childcare centres actually operate.
What daycare management software actually does
At its core, the software answers three questions every director asks every day: who is here, are we in ratio, and what happened today. Everything else — photos, messages, billing — hangs off those answers.
Here is how MimiGrow covers each one:
- Who is here: tap check-in and check-out per child, with a live attendance board for every room. Absences are logged with a reason, not a blank line.
- Are we in ratio: staff-to-child ratios tracked live as children arrive and leave, written in plain words — “3 staff for every 10 children,” not a decimal. When the day winds down, the Auto Crunch queue helps directors offer early signouts and see who can go home while staying legal.
- What happened today: educators log meals, naps, toileting, and activities with quick taps as the day happens. Photos attach to the report. Parents get a finished daily report on their phone — no end-of-day scramble from memory.
Everything in one place
Daily care logs
Meals, naps, toileting, and mood logged per child in seconds. Menu items are tappable — no typing — and the system enforces dietary restrictions automatically: a child is never recorded as eating something their file forbids. The conflicting item is skipped, the reason is shown, and the parent report stays accurate.
Parent messaging
Role-safe messaging keeps every conversation attached to the child’s record. Directors decide whether teachers message families directly or communication flows through the office — either way, nothing lives in personal texts anymore.
Activity library
Over 2,000 hand-written activities for infants, toddlers, and preschoolers, browsable in the app — so “what did we do today” never goes blank on the daily report.
Policy and handbook audit
Upload your policies and parent handbook; MimiGrow’s AI audit flags plain-language issues and contradictions, and you approve every suggestion line by line. Nothing changes without your sign-off.
Built for how Ontario centres operate
MimiGrow was built in Windsor, Ontario, around the Child Care and Early Years Act — the ratios, the room groupings, the qualified-staff proportions. If your centre runs infant, toddler, and preschool rooms, the app already speaks your regulatory language. Read the Ontario daycare software page or our plain-language ratio guide for the details.
Who MimiGrow is for
- Directors who want one screen showing every room’s attendance, ratios, and what still needs attention — plus broadcast messaging and billing in the same place.
- Educators who would rather spend the day with children than with a clipboard. Quick-tap logging, no double entry.
- Parents who want to know how the day actually went: what their child ate, how they napped, and a photo or two — without chasing a teacher at pickup.
How it compares
The established names in this space — Lillio (formerly HiMama), Procare, Brightwheel — tend to charge per location with add-on modules, annual lock-ins, and per-transaction billing fees. MimiGrow takes the opposite approach: one flat monthly price, everything included, month to month. We wrote an honest, date-stamped breakdown on our Lillio alternative page.
Frequently asked questions
What is daycare management software?
Daycare management software replaces paper daily sheets, sign-in binders, and scattered group chats with one system for attendance, care logs, photos, parent messaging, and billing. Directors get a live view of every room; educators log the day with taps instead of paperwork; parents get a clear daily report on their phone.
How is MimiGrow different from paper daily sheets?
Paper sheets get filled out at the end of the day from memory, filed in a cubby, and rarely read. MimiGrow logs meals, naps, toileting, and activities as they happen, attaches photos, and sends parents a finished daily report automatically. Nothing gets lost, and dietary restrictions are enforced at log time — a child can never be recorded as eating something their file forbids.
Does MimiGrow handle Ontario staff-to-child ratios?
Yes. Ratios are written in plain words (for example, “3 staff for every 10 children”), tracked live as children check in and out, and the Auto Crunch queue helps directors manage early signouts and staffing without breaking ratio. See our Ontario page for the full picture.
Can parents and teachers message each other directly?
Messaging is role-safe by design. Directors choose whether teachers can message families directly or whether communication flows through the office and director. Either way, every conversation stays attached to the child’s record — not in someone’s personal texts.
How much does MimiGrow cost?
One flat monthly price with everything included — no per-feature add-ons, no lock-in. Start a free 7-day demo and we’ll walk through exact pricing for your centre size on the call.
See your centre in MimiGrow
Start a free 7-day demo — no card required. We’ll set up your rooms and walk your team through the first day.
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Updated October 2026. MimiGrow is daycare management software built in Windsor, Ontario, Canada.